Mobile applications have become a vital component of every industry. Likewise, in the academic sector, mobile applications can be beneficial in simplifying school administration tasks such as fee processing, communication with parents, and homework administration. The US-based National Association of Independent Schools has highlighted that schools can achieve annual savings of $10,000 by using school management system to automate administrative tasks. Let us examine how schools use mobile applications to simplify their administrative tasks.
1. Fee Administration
Fee administration is the most critical accounting function within any school management system. Mobile applications can send fee vouchers to parents and students while giving a snapshot of payment history and dues. It also gives parents a convenient way to use multiple online payment channels that are easier to track than cash payment systems. Parents can keep electronically generated receipts for reconciliation. Additionally, schools can provide early discounts on fee vouchers to increase working capital and financial liquidity.
2. Student Enrollment and Record Administration
Mobile applications have helped schools move towards online student enrollment and withdrawal that reduce paperwork and offer convenience to parents. Submitting digital academic records can optimise student selection and interview process. It also gives students an effective way to update their credentials electronically rather than wait for manual changes. Additionally, schools get access to real-time enrollment data that can be used to track enrollment trends for better resource allocation.
3. Optimized Classroom Management
Optimised software for school management like Skoolify can increase teacher productivity through online assignment tracking and deadline management, reduce administrative work by sending e-report cards, and publish marks online. The built-in file-sharing feature can assist students in submitting homework and assignments on time while providing parents with an easy way to monitor their child’s performance. School administrators can manage and merge teacher schedules to ensure teachers are assigned to the suitable class. Moreover, teachers can use online calendars to track student attendance and process absent reports as parents communicate.
4. Effective Stakeholder Communication
The essential advantage of an effective school management mobile app developed by Skoolify is that it creates a bridge that helps teachers effectively communicate with parents. Mobile applications can be used for real-time messaging between teacher and parent, provide push notifications about important events and homework deadlines, and assist in scheduling parent-teacher conferences online. Likewise, schools can update parents on recent and upcoming activities through newsletters, share student progress reports, and essential learning resources that can be helpful in the upbringing of children.
5. Student Analytics
In recent years, some school management systems (SMS) have helped use student data to identify patterns and trends linked to student performance. This report can help predict the possibility of a student failing due to learning gaps due to a history of missing school. Such reports and insights can help school administration assist parents in improving student performance through additional resources or after-school tutoring programs. Insight can also be shared with parents through interactive visualizations.
Conclusion
Academic institutions can use mobile-based school administration systems to improve their operational capabilities and enhance their learning environment. It can optimize workflow by reducing paperwork and making schools more environmentally sustainable. Moreover, it can give students and parents more flexibility while communicating with teachers by reducing waiting time and mobility barriers.
